Modifications Committee - May 2023 Minutes

The Minutes of the May 2, 2023 board meeting state that, on behalf of the Modifications Committee, Justin Martin, committee chair and board president, reported:

"The committee approved 15 201 forms year to date and inspected 0 completed projects. Justin Martin reminded everyone that all exterior modifications need to be preapproved." 

What Justin did not report is how many of the 15 had been completed and were awaiting inspection.

It took Justin three months (after notice of completion was given) to drive by one residence in Barony Place II and see that a new roof had been put on.

April 2023 Minutes: "The committee approved 19 201 forms year to date and inspected one completed projects. 

March 2023 Minutes: "The committee approved 9 201 forms year to date and inspected 0 completed projects. 

February 2023 Minutes: "The committee approved five 201 forms year to date and inspected 0 completed projects. 

January 2023: No meeting. No report.

Note: The April report was that the committee had approved 19 201 forms year to date, but the May report says that the committee has approved 15 201 forms. That's four (4) fewer. And the one inspection went missing.

What Justin really means is that the Modifications Committee gave Conditional Approval to the 201 forms. Final Approval can only be given after the work has been completed and inspected. 

But Justin says the Committee doesn't give Final Approval. And never has.

I pointed out to Justin and the Committee that, in the online Modifications Committee Guidelines, Section 1.2 reads, 

"Modification Committee Mission Statement The Modification Committee is responsible for ensuring that all exterior modifications, alterations and additions meet the current Summit Community guidelines during inspections of all completed approved new projects. The committee reviews all 201 modification forms submitted for consideration and approval for workmanship, design, and its compatibility with existing community structures, locations, topography, and finished grade elevation. The committee conditionally approves or rejects all requests prior to work beginning and gives final approval when notified of completion. (Added 11-25-14)"

Yet he still says they don't.

Why not?


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