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Tasks for the VP

Here are additional tasks that the Board President could assign to the Board V-P. Determine and report to the Board and to Members why Financial Operating Results have not been posted to the HOA's website for September 2025, October, 2025, November 2025, December 2025, January 2026, and February 2026. Determine and report to the Board and to Members why the Minutes of the March 3, 2026 Board Meeting were not published promptly on the website. The Minutes should have been typed up on March 4 and distributed to Board Members that day. If three days were allowed for Board Members to review them and provide corrections, then the Minutes could have been published on Tuesday, March 10. They are not posted as of April 8. Prepare a spreadsheet of legitimate, duly-elected Voting Members, listing Name of each Neighborhood Date of last Neighborhood Meeting Number of properties in the Neighborhood Number of Members required for quorum Number of Members attending in-person and by proxy; Whethe...
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Task #2 for the VP

Here's another task that the Board President could assign to the Board Vice-President. Investigate the litigation that was filed against resident Gus Philpott in December 2024. Ascertain  by what authority then-Board President Danny Trapp initiated the legal action;  why the Board did not vote to approve it;  whether Trapp knew that the CC&Rs prohibited the litigation;  whether Trapp informed the full Board of the likelihood of success with the litigation;  whether Trapp informed the full Board of the estimated cost of the litigation;  whether Trapp directed that only he (and possibly one other director) were permitted to contact the HOA's lawyer; what source of funds would be used to prosecute the litigation; Whether the full Board was informed of its failure to obtain three of the six restrictions against Philpott that were sought in the February 11, 2025 court hearing; Whether the full Board was informed when Philpott prevailed against the Associatio...
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Hill & Weatherbee - not Legitimate Board Members

William Hill and Noel Weatherbee are not legitimate, duly-appointed Board Members of The Summit's HOA, and Weatherbee cannot be Vice-President. None of the other directors or officers is a legitimate, duly-elected director or officer. The process of their appointments to the Board was never clear. The Minutes of the July 1, 2025 Board Meeting carry this line on Page 2: " The new board members were introduced: William Hill, Treasurer and Noel Weatherbee, Secretary. " Two vacancies on the Board arose in May 2025, when LaToya Adams and Ciara Bates resigned from the Board. Adams had been Treasurer, and Bates had been Secretary. The HOA had no Treasurer or Secretary for approximately 45 days, even though both officers are required by State law. (Did anyone on the Board move money around during those 45 days? Was it done with Board approval and by Resolution?) How did Hill and Weatherbee come to be appointed? When were they appointed? They should have been appointed at a Regul...
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Friends in High Places?

The Association has set a record for updating its stale website. Late Monday afternoon Noel Weatherbee was elected Vice-President of the Board. By today (Wednesday) the Board Members' section of the website has already been updated to show "Vice-President" after her name! How in the world did that happen so quickly? The HOA has not published monthly financial reports since August 2025. The reports for September 2025, October 2025, November 2025, December 2025, January 2026, February 2026 are languishing on someone's hard drive, but there must be no time to publish them on the website for Members to read. The April 2026 Summit Scoop hasn't been published yet (as of April 8). The Minutes of the March 3, 2026 Board Meeting have not been published. The 2026 Approved Budget has never been published. But somebody thought it was so important to add "Vice President" to her name without delay. How did that happen?
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Minutes of 4/6/26 Special BOD Meeting

When will the Minutes of the April 6, 2026 Special Board of Directors Meeting be available? Will the Minutes include the required Notice of the Meeting? Who was present? Who was absent? Was Jeff Lummel present during the entire discussion or was he excluded? If he was excluded, how was that decided? By Motion and vote? What was the Motion by which Noel Weatherbee was elected to be Vice-President, replacing Jeff? Will the Minutes include details of the discussion?  Who voted in favor? Who vote against? By-Laws, Art. VI, §4(a).  (a)  Inspection by Members and Mortgagees.  The Declaration, By-Laws and Articles of Incorporation, any amendments to the foregoing, the rules and regulations of the Association, the membership register, books of account, and  the minutes of meetings of  the Members,  the Board , and committees  shall be made available for inspection and copying by any  holder, insurer or guarantor of a first Mortgage on a Unit,  M...
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Great Task for the V-P

Generally, a Vice-President of a HOA doesn't have anything to do. The VP just sits around, waiting for the President not to be available. That won't happen in The Summit's HOA. Board President Brenda Bryant is working hard to be on top of everything. Here's a job that Brenda could assign to Noel Weatherbee, the Board's new VP as of 4/6/26. Give her something to do - to keep her busy - to find out whether she can do something right... Assign this task to her. Find out what happened to $445,336.86 of the HOA's Cash & Cash Equivalents between 1/31/25 and 1/31/26.  Task her with examining and recording every transaction from each of the various cash accounts, including the dates of the transactions, who made them, who authorized them, and on what dates (before the transactions) the Board of Directors approved them. Then trace where the money went. Require her to approach the transactions as if there was a problem with each one and not to just gloss over details ...
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Lummel Removed as Vice-President

The Association suffered a real loss yesterday, when the Board of Directors met in a Special-Called Board Meeting. The purpose for which the Special Board Meeting was called was to consider removing Jeff Lummel as Vice-President.  I don't know yet who was there, but there must have been a quorum of four directors. That's the minimum needed for a Board Meeting. Jeff wasn't voted out as Vice-President; that is not an action that the Board takes. What must have taken place was a vote to elect Noel Weatherbee as Vice-President. The new Vice-President of the Board of Directors is Noel Weatherbee. She was the Board Secretary from July 1, 2025 to December 1, 2025. She was not elected as an officer at the officer-election meeting on December 1, 2025. Jeff is the one Board Member with a solid business background and the right attitude about how the HOA should be run. He is calm, thoughtful, inquisitive, polite, and respectful of the Governing Documents as written, and of people. I...
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