Neighborhood Meetings, per the Board - Part 2

In the May 27, 2026 office email to the HOA community, the first error occurred in the second paragraph, where it read, "The Neighborhood Representative will be following the attached annual meeting instructions. If you are interested in serving as a volunteer, please contact management or submit your name directly to your Neighborhood Representative."

A "Neighborhood Representative" is a person who was elected by his/her neighborhood. At this time there is only one legitimate, duly-elected Voting Member (or Neighborhood Representative), and that's in Barony Place.

Other Neighborhoods are starting to organize Neighborhood Meetings, but there have been no reports so far of Meetings or neighborhood elections.

The other "Voting Members" listed by the HOA are "recognized" by the Board, but they are not legitimate Voting Members or Neighborhood Representatives.

It is the Neighborhood that will be following the suggested instructions from the Board.

The office or someone in the neighborhood will send out the announcement of the Neighborhood Meeting. 

The first order of business should be to count noses and be sure that a quorum of homeowners is present in-person or by proxy. The next piece of business should be to elect someone to run the meeting. The current "recognized Voting Member" has no more authority than anyone else who is present.

If you are interested in volunteering to help run the Neighborhood Meeting, speak up at the beginning of the meeting. 

Any intrusion by the "management" is just that; an intrusion. 

The Board has no authority to approve "requirements" for electing Neighborhood Committees. The rules are clear in the By-Laws, and the Board cannot change them. It might make suggestions on operational issues in the PRM.

The office email further errs where it reads, "for appointing voting members and alternates." Voting Members and Alternates are not "appointed". The By-Laws are clear.

After the three-member Neighborhood Committee has been elected, it (the three members) elect a chairman of the Neighborhood Committee. That chairman is the Voting Member. The other two members of the Neighborhood Committee are Alternates.

The Neighborhood Committee serves for one year.

Once again, no one from the management company or the board identified herself as the author of the email that was sent out. Why not?

In a following post, the "Annual Meeting Instructions" will be addressed.