CORRECTION: Hill & Weatherbee Were Appointed

After months of writing about how William Hill and Noel Weatherbee were improperly appointed as directors on July 1, 2025, I learned today that they actually had been appointed in a Special Board Meeting prior to the July 1, 2025 Regular Board Meeting.

What had caused me to believe that they had been improperly appointed?

The Minutes of the July 1, 2025 Regular Board Meeting read, in part, "The new Board members were introduced: William Hill, Treasurer and Noel Weatherbee, Secretary." (Emphasis in the original.) I had been told that Danny had referred to an "executive session" being held before the Regular Board Meeting. Appointments cannot be made and elections (of officers) cannot be conducted in "executive sessions". Plus, the "executive session" before the Regular Board Meeting on July 1, 2025 had not qualified as an Executive Session.

The Special Board Meeting had never been announced to the membership of the Association. No Notice was given; no Agenda was published. No Minutes of the Special Meeting were ever published. There is no public record in the documents of the Association of any vote to approve the appointments of Hill and Weatherbee or to elect them as Treasurer and Secretary, respectively.

Any Member of the Association can go to the office and read the Minutes of that Special Meeting.

The error rests entirely with the Board leadership at that time.

No one on the Board or in the office bothered to correct what I was writing. No one from CAMS ever corrected me. 

Will Hill and Weatherbee be productive members of the Board? As at-large board members, they are equal members with the others and should be carrying their own weight to represent the whole of the Association - all 2,480 property owners.

They succeeded LaToya Adams and Ciara Bates, both of whom were elected in November 2024 and who both resigned in May 2025. Their terms-of-office are 2024-2026 - until November 2026.

Comments

Post a Comment

Popular posts from this blog

June 3rd BOD Meeting now Closed to Members

The HOA office sent out an email at 3:29PM that read, in part, Due to Brookland Baptist Church being unavailable to accommodate the scheduled Board of Directors meeting on June 3rd, the meeting will now be held at the Summit Association office. Please note that space is limited at this location; therefore, only Voting Members and Committee Chairs will be invited to attend in person. One would think they would splash a message on the homepage of the HOA's website and change the location in the Calendar on the website; but No to both.  This last-minute change is highly adverse to the interests of the Members of the Association. The HOA must have some deal with Brookland Baptist Church Northeast for the rental of the meeting room. The dates must be arranged for the year. The HOA makes a "donation" to the Church for the use of the room. It's actually not a "donation", because the HOA receives something of value in exchange; i.e., the use of the meeting room.  Wh...
Read more

What? No trampolines?

OK, you trampoline fans. Are your rights and privileges being tramped on by your Board of Directors? The office sent out an email just before 2:00PM threatening you with a dreaded violation notice and the possibility of fines, if you dare to put a trampoline in your yard.  This is what the email from the office said,  " Please be advised that, pursuant to Section 13, Page 22, Article XII of the covenants, no structure of a temporary nature shall be placed upon any unit or any part of the properties. This includes, but is not limited to, tents, temporary gazebos, shacks, trailers, and any other structure of a temporary nature.  "Kindly note that trampolines are classified as temporary play equipment and, as such, are not permitted within the community. We ask that you ensure there is no trampoline present on your property to avoid receiving a violation notice and subsequent fines." What do the Covenants say? "Section 13. Tents. Trailers and Temporary Structures. Exce...
Read more

What Story Do the Financials Tell?

At the May 6, 2025 Board of Directors meeting, the March Financial Operating Results were available. Did you pick up a copy? Was there any discussion of them? Usually there is not. Do board members examine them before the meeting? Does anyone on the Board really understand them?  Look at the page for the Operating Expenses - Variances. Twelve Line Items are shown. No totals are shown. Big mistake. But are the totals intentionally omitted? For these 12 Items the total of "YTD Variances" is $61,784.93. As of the end of March, the HOA has over-spent the 2025 Budget by $61,784.93. Look at the reason given for the over-spending in Line Item GL-5111 Irrigation Contract. "This is over budget and will remain over budget due to the 2025 budget is $75,000 and the monthly contracted cost is $10,140." Is this worded to intentionally confuse any reader by stating the annual amount in the budget, but the monthly amount for the contracted cost? If the yearly contract for Irrigat...
Read more