Barony Place I/Barony Place II

W ill the Board Treasurer report at the February 3rd Board Meeting on the following reports that are late being made available to the membership on the HOA's website? the 2024 Annual Audit* the 2023 forensic internal audit** the 2023 forensic external audit** the Financial Operating Results for  September 2025 the Financial Operating Results for  October 2025 the Financial Operating Results for Novem ber 2025 the Financial Operating Results for Dec ember 2025 The 2024 Annual Audit should be published with past years' audits on the HOA's website. When did the HOA receive it and why hasn't it been published? The 2023 forensic internal and external audits should be published there, too. When were they received? The Minutes of the October 7, 2025 Board Meeting were distributed at the November 18, 2025 Board Meeting. One entry reads, "Association Audit (L. Douglas Johnson CPA) $7,039 - Approved" Was that for the 2024 Annual Audit? Where did Mr. Johnson come from?...

After months of writing about how William Hill and Noel Weatherbee were improperly appointed as directors on July 1, 2025, I learned today that they actually had been appointed in a Special Board Meeting prior to the July 1, 2025 Regular Board Meeting. What had caused me to believe that they had been improperly appointed? The Minutes of the July 1, 2025 Regular Board Meeting read, in part, " The new Board members were introduced: William Hill, Treasurer and Noel Weatherbee, Secretary. " ( Emphasis in the original. ) I had been told that Danny had referred to an "executive session" being held before the Regular Board Meeting. Appointments cannot be made and elections (of officers) cannot be conducted in "executive sessions". Plus, the "executive session" before the Regular Board Meeting on July 1, 2025 had not qualified as an Executive Session. The Special Board Meeting had never been announced to the membership of the Association. No Notice was g...

On January 10, 2026 I published a photo of the brick-wall damage on Summit Parkway west of the Middle School. The article and the photo are here . Driving by yesterday, I noticed that no repair work has started. This section is in the Procedures Reference Manual: Art. II, §5  Repair Common Area Damage Immediately : "To insure that Common Areas are kept in good condition, the Board of Directors adopted an operating policy to initiate repairs to damaged Common Areas immediately, documenting said repairs with itemized costs for submission for repayment or required repairs/replacement (approved 8/3/2004)   Section 5 is a Resolution passed 21½ years ago. Does anyone on the Board or the management company know about this? The first question should be, "Is that wall Common Property or the property of the homeowner on Ricemill Ferry Drive?" Second question - if it's on Common Property: "What is the HOA's understanding of immediately "? Regardless of ownership a...

Back on October 10, 2025 I wrote about a rumor circulating that William Hill had submitted his letter of resignation from the Board of Directors. You can read that blogpost here . The Board didn't meet on November 12, but it did on November 18th, right after the Annual Meeting of Voting Members. The Voting Members did not re-elect Danny Trapp, so any plan to replace Hill with Vernell Butler collapsed. Butler was a candidate for the Board, and he was not elected. The Board did not address Hill's letter of resignation on November 18, December 2, or January 6.  The easiest way for the Board to address Hill's sitting at the front of the room in a Director's seat is to vote on a Motion to accept his letter of resignation on February 3. If it doesn't, then the Board should remove him by Motion and vote, because he has never been a legitimate member of the Board. He was improperly appointed on July 1st. I've written extensively about that previously. If you want to see...

When you have a question, an issue, or a complaint involving the CC&Rs, "who you gonna call?" No, not ghostbusters. Call your Voting Member. But does your Voting Member expect this type of call and know what to do? Are you familiar with the Section in the Procedures Reference Manual (PRM) about this?  First you might ask, "What's the PRM?" If you don't know, ask me or ask your Voting Member or the office. Here's the answer from Art. III, §P Residential Complaints , ¶1 General  (Page 32) in the PRM. a. When a resident has a concern or sees what he believes is a CC&R violation, the resident should discuss the concern with the neighborhood chair (voting member/representative). b. The neighborhood representative may address the concern with the violator or transmit the concern to the board of directors. c. The board of directors may designate the property manager and its onsite management staff to receive and address the CC&R complaints and conce...

Would it help the leadership team of the Board of Directors (President, Vice-President, Secretary, Treasurer) to have an Executive Assistant? That person could serve as a "traffic cop" for the four officers and the other three directors by assisting them in carrying out their duties. Such assistance would reduce the workload on the officers of the HOA. All directors have their personal lives; many are employed. They should be directors , not managers or doers for Association business. They are the decision-makers (or should be). The Property Manager "could" be that person but likely does not have the time necessary, because the HOA's office is a two-person office.  Let's say a Member (homeowner) of the HOA has a question for the Board. The question could be emailed. Email is better than phoning. Less time is required to receive and handle the request. The Executive Assistant would screen the email and either answer it for the officer, sending a copy of the r...