Open Letter to Voting Members

To the Voting Members of The Summit's HOA:

July 9, 2025

Shouldn't you be all over the Board of Directors for conducting an illegitimate "executive session" on July 1, 2025? 

In that session, which was held before the Regular Monthly Board Meeting began, the Board picked two directors to fill the vacancies on the board that were created by the May resignations of Ciara Bates (Secretary) and LaToya Adams (Treasurer).

The appointments of two directors on July 1 are invalid, because the executive session was not legitimate. Further, because those new directors were then chosen as officers (Secretary and Treasurer), they are not legitimate officers.*

The appointments of two directors should have been made during the open, public, monthly Board Meeting. 

The elections for Secretary and Treasurer should have been conducted during the open, public, monthly Board Meeting. 

As a result, the HOA still has two vacancies on the Board (should have three) and still has no Secretary and no Treasurer. 

Shouldn't you call an emergency meeting to deal with this?

Are many (or most) of the Voting Members ignorant of the rules for executive sessions? You should get a legal opinion for the HOA. Contact the HOA's attorney at Turner Padget.

If you, the Voting Members, fail to act on behalf of the homeowners (Members) in your neighborhoods, do you become complicit in the errors made by the Board?

* Why did president Danny Trapp want those newly-appointed directors to be Secretary and Treasurer, instead of two existing directors who already had experience on the Board?

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