Open Letter to Voting Members

To the Voting Members of The Summit's HOA:

July 9, 2025

Shouldn't you be all over the Board of Directors for conducting an illegitimate "executive session" on July 1, 2025? 

In that session, which was held before the Regular Monthly Board Meeting began, the Board picked two directors to fill the vacancies on the board that were created by the May resignations of Ciara Bates (Secretary) and LaToya Adams (Treasurer).

The appointments of two directors on July 1 are invalid, because the executive session was not legitimate. Further, because those new directors were then chosen as officers (Secretary and Treasurer), they are not legitimate officers.*

The appointments of two directors should have been made during the open, public, monthly Board Meeting. 

The elections for Secretary and Treasurer should have been conducted during the open, public, monthly Board Meeting. 

As a result, the HOA still has two vacancies on the Board (should have three) and still has no Secretary and no Treasurer. 

Shouldn't you call an emergency meeting to deal with this?

Are many (or most) of the Voting Members ignorant of the rules for executive sessions? You should get a legal opinion for the HOA. Contact the HOA's attorney at Turner Padget.

If you, the Voting Members, fail to act on behalf of the homeowners (Members) in your neighborhoods, do you become complicit in the errors made by the Board?

* Why did president Danny Trapp want those newly-appointed directors to be Secretary and Treasurer, instead of two existing directors who already had experience on the Board?

Comments

Post a Comment

Popular posts from this blog

June 3rd BOD Meeting now Closed to Members

The HOA office sent out an email at 3:29PM that read, in part, Due to Brookland Baptist Church being unavailable to accommodate the scheduled Board of Directors meeting on June 3rd, the meeting will now be held at the Summit Association office. Please note that space is limited at this location; therefore, only Voting Members and Committee Chairs will be invited to attend in person. One would think they would splash a message on the homepage of the HOA's website and change the location in the Calendar on the website; but No to both.  This last-minute change is highly adverse to the interests of the Members of the Association. The HOA must have some deal with Brookland Baptist Church Northeast for the rental of the meeting room. The dates must be arranged for the year. The HOA makes a "donation" to the Church for the use of the room. It's actually not a "donation", because the HOA receives something of value in exchange; i.e., the use of the meeting room.  Wh...
Read more

What? No trampolines?

OK, you trampoline fans. Are your rights and privileges being tramped on by your Board of Directors? The office sent out an email just before 2:00PM threatening you with a dreaded violation notice and the possibility of fines, if you dare to put a trampoline in your yard.  This is what the email from the office said,  " Please be advised that, pursuant to Section 13, Page 22, Article XII of the covenants, no structure of a temporary nature shall be placed upon any unit or any part of the properties. This includes, but is not limited to, tents, temporary gazebos, shacks, trailers, and any other structure of a temporary nature.  "Kindly note that trampolines are classified as temporary play equipment and, as such, are not permitted within the community. We ask that you ensure there is no trampoline present on your property to avoid receiving a violation notice and subsequent fines." What do the Covenants say? "Section 13. Tents. Trailers and Temporary Structures. Exce...
Read more

What Story Do the Financials Tell?

At the May 6, 2025 Board of Directors meeting, the March Financial Operating Results were available. Did you pick up a copy? Was there any discussion of them? Usually there is not. Do board members examine them before the meeting? Does anyone on the Board really understand them?  Look at the page for the Operating Expenses - Variances. Twelve Line Items are shown. No totals are shown. Big mistake. But are the totals intentionally omitted? For these 12 Items the total of "YTD Variances" is $61,784.93. As of the end of March, the HOA has over-spent the 2025 Budget by $61,784.93. Look at the reason given for the over-spending in Line Item GL-5111 Irrigation Contract. "This is over budget and will remain over budget due to the 2025 budget is $75,000 and the monthly contracted cost is $10,140." Is this worded to intentionally confuse any reader by stating the annual amount in the budget, but the monthly amount for the contracted cost? If the yearly contract for Irrigat...
Read more