HOA Activities Committee - TeeTotalers only

What does the Activities Committee do? How does it operate?

From the website:

Activities/Social/Decorating

Mission:  Organizes holiday decorations for the Summit Communities to include neighborhoods, commercial, Hardscrabble Road and Clemson Road entrances.  This committee shall also be responsible for coordinating activities for the entire Summit Community to include funding for neighborhood annual activities.  These activities must provide something for entire neighborhood participation.  This committee will not fund any activity/event that will include the serving of alcoholic beverage.

Danny Trapp, Chairperson, Sandra McGee-Dodd, and Patricia Pollin.

Who else is on the Committee? Why aren't other members listed? From news on the new Facebook group about the HOA, at least one Voting Member and three others tried to attend the Activities Committee meeting on June 10th at the HOA office. They arrived for the 6:30PM meeting, and the office was dark.

Danny and Patricia didn't show up. No notice was on the door. No contact advised cancellation of the meeting. No apology was made afterwards. It seems Danny and Patricia had "emergencies". Really? 

Danny seems to "own" the Activities Committee; he has been the chairman of it for many years. This Committee has by far the largest budget of any committee - $10,500 for 2025.

And, separately, each Neighborhood gets $250. That's $7,000 in the HOA's budget (28 x $250 - $7,000). Does the Activities Committee control that, as "neighborhood annual activities"?

What is the actual line-by-line budget for that committee? And how do the actual expenses compare with the budget? Have the Committee's finances ever been audited? Is any money ever left over at the end of the year?

Two other committees are funded in the budget:  Safety ($1,000) and Youth ($1,500).

Are the Mother-Daughter Luncheon and the Father-Son Bowling events of the Activities Committee? Are they funded? If so, since they allow only very limited attendance (40 and 20, respectively), how do they "provide something for entire neighborhood participation"?

Why is alcohol prohibited? 

If a father wanted a beer while bowling or a mom wanted a glass of wine with lunch (at their own expense), would that be frowned upon?

Comments

Post a Comment

Popular posts from this blog

June 3rd BOD Meeting now Closed to Members

The HOA office sent out an email at 3:29PM that read, in part, Due to Brookland Baptist Church being unavailable to accommodate the scheduled Board of Directors meeting on June 3rd, the meeting will now be held at the Summit Association office. Please note that space is limited at this location; therefore, only Voting Members and Committee Chairs will be invited to attend in person. One would think they would splash a message on the homepage of the HOA's website and change the location in the Calendar on the website; but No to both.  This last-minute change is highly adverse to the interests of the Members of the Association. The HOA must have some deal with Brookland Baptist Church Northeast for the rental of the meeting room. The dates must be arranged for the year. The HOA makes a "donation" to the Church for the use of the room. It's actually not a "donation", because the HOA receives something of value in exchange; i.e., the use of the meeting room.  Wh...
Read more

What? No trampolines?

OK, you trampoline fans. Are your rights and privileges being tramped on by your Board of Directors? The office sent out an email just before 2:00PM threatening you with a dreaded violation notice and the possibility of fines, if you dare to put a trampoline in your yard.  This is what the email from the office said,  " Please be advised that, pursuant to Section 13, Page 22, Article XII of the covenants, no structure of a temporary nature shall be placed upon any unit or any part of the properties. This includes, but is not limited to, tents, temporary gazebos, shacks, trailers, and any other structure of a temporary nature.  "Kindly note that trampolines are classified as temporary play equipment and, as such, are not permitted within the community. We ask that you ensure there is no trampoline present on your property to avoid receiving a violation notice and subsequent fines." What do the Covenants say? "Section 13. Tents. Trailers and Temporary Structures. Exce...
Read more

What Story Do the Financials Tell?

At the May 6, 2025 Board of Directors meeting, the March Financial Operating Results were available. Did you pick up a copy? Was there any discussion of them? Usually there is not. Do board members examine them before the meeting? Does anyone on the Board really understand them?  Look at the page for the Operating Expenses - Variances. Twelve Line Items are shown. No totals are shown. Big mistake. But are the totals intentionally omitted? For these 12 Items the total of "YTD Variances" is $61,784.93. As of the end of March, the HOA has over-spent the 2025 Budget by $61,784.93. Look at the reason given for the over-spending in Line Item GL-5111 Irrigation Contract. "This is over budget and will remain over budget due to the 2025 budget is $75,000 and the monthly contracted cost is $10,140." Is this worded to intentionally confuse any reader by stating the annual amount in the budget, but the monthly amount for the contracted cost? If the yearly contract for Irrigat...
Read more