Open Letter to HOA Board

Following is the email I have sent to the HOA board today.

Are you willing to insist on a board meeting tonight? The meeting should be held as announced in the December and November issues of the Summit Scoop. There is time for CAMS to send out the Zoom meeting link. Who decided to cancel the meeting? Did the board agree?

Are you concerned that the 2022 Budget has not been finalized yet? Tonight you could demand that the Proposed Budget be reviewed as is and question the President and the Treasurer why the Budget wasn't finished in 2021? Demand to know why the Finance Committee didn't finish their work? Are there too many board members on the Finance Committee?

Could you receive a report from CAMS tonight on the estimated $30,000 to be spent repairing the sign and pergola at Summit Parkway and Summit Ridge Drive? Are you satisfied with the pace of repairs? Should the SCA have proceeded with repairs, regardless of any insurance company's reimbursement timetable? The repairs have to be made. Why not get work started? The SCA is not broke.

Could you receive an estimate of the cost to repair the brick wall on Clemson Road? Will you order the repairs, regardless of efforts to collect from the driver who caused the damage?

Could you request a full report tonight from the Modifications Committee (to be presented in February) on all the Forms 201 received in 2021 and the decisions made? If a proper spreadsheet was kept up-to-date through the year, then it would take 15 minutes to summarize it.
Number received
Number approved
Number denied
Number pending
Report of types of 201s received and number thereof

The Modifications Committee is not a secret committee. Its reports have been incomplete and vague every month, to the point that it is impossible to know what is happening.

Could you discuss why the December Scoop didn't come out until December 22nd? Did the board ever make a decision that the Scoop should come out at the beginning of the month? I remember "talk" and no decisions.

Do you realize that you, the board, never decide anything by a vote? Justin announces, and you assent by your silence. 

Example: you don't even approve the Minutes of a meeting, yet the Minutes state that the "board approved". For you, as a board, to approve the Minutes, somebody has to make a motion. Somebody else has to second it, there ought to be discussion, and then there should be a vote. Most of the monthly Minutes contain errors and omissions, which should be corrected. Minutes should be approved as amended. The office cannot make corrections that are not approved by the board.

Votes on Motions (action) should be recorded in the Minutes as 
For (number)
Opposed (number)
Abstain (number)
Not present at vote (number)
The total is to be seven, the number of directors.
Then the vote should be announced as Passed or Failed. A tie-vote fails.

All seven director positions should be recorded on every vote.

Gus Philpott




Comments

Post a Comment

Popular posts from this blog

Annual Meeting, Barony Place Neighborhood - continued to 5/4/2024

Barony Place Neighborhood (Barony Place I and Barony Place II attempted to hold a Neighborhood Meeting this afternoon. Of the 78 homes, seventeen (17) homes were represented, and that was not sufficient to meet the quorum requirement of 26. The meeting was continued to Saturday, May 4, 2024, 1:00PM, at 44 Barony Place Circle. An effort will be made to have at least 26 homes represented in-person or by proxy. Three homeowners have volunteered to be on the Neighborhood Committee: Tracy Manderino (Barony Place II), Della Glynn (Barony Place II) and Gwen Hayes (Barony Place I). If a quorum is present on May 4th, those present, including by proxy, will elect the Neighborhood Committee. Once the Committee has been elected, it will select one of its three committee members to be the Voting Member for the next 12 months. The other two members will be Alternates. A new announcement will be distributed to your newspaper box, along with a proxy. If you will not attend Saturday's meeting, plea
Read more

Open Letter to Barony Place "Voting Member"

An open letter to the "Voting Member" of Barony Place Neighborhood. Good morning, Billie, If you and/or an Alternate attended last night's board of directors meeting, will you please send out a recap of the meeting to Ann Stirlen and me (and to all the homeowners and residents in Barony Place)? About a dozen homeowners from throughout The Summit showed up for the board meeting  at the church  last night, only to learn from one person that it had been switched to Zoom, which allowed the board to meet in secret. Many of them had not received the email from the office that the board was (illegitimately) closing the meeting to homeowners. There are only about 1,800 (73%) email addresses of the 2,480 Members in the website database. I attempted to join the meeting on Zoom, as I am Attorney-in-Fact for Ann Stirlen, but I was not admitted to the meeting. The HOA's attorney has quoted a section in the By-Laws that she believes allows the Board to close the meetings. That spec
Read more

Special Assessment Possible?

How would you feel about a $3,000 Special Assessment levied by the HOA against you and every other HOA Member (homeowner)? Article X, Section 4 in the CC&Rs allows this. Are you aware of that? Should the Board do everything possible to eliminate the possibility of such a Special Assessment? What is the Board doing that might just lead directly to such an Assessment? The HOA, by actions of the President (Justin Martin), the Treasurer (Vernell Butler, and the Safety Committee Chair (Dennis Rybicki) entered into a contact with the Richland County Sheriff's Department, effective February 1, 2023. They arranged for special patrols in the Summit at a cost of $48.00/hour. In the Special Duty Agreement is a Liability clause. It reads,  "The Requestor will hold harmless the Richland County Sheriff's Department from any and all claims or liabilities resulting from service and indemnify RCSD for any loss due to any injury of its employee unless there is a determination of neglige
Read more