What does the Modifications Committee do?

One of the standing committees of the HOA is the Modifications Committee. What is it supposed to do?

According to the HOA website, "Mission: The Modification Committee is responsible for ensuring that all exterior modifications, alterations and additions meet the current Summit Community guidelines during inspections of all completed approved projects.  They review all 201 modification forms submitted for consideration and approval for workmanship, design, and its compatibility with existing community structures, locations, topography, and finish grade elevation.  The committee conditionally approves or rejects all requests prior to work beginning and gives final approval upon its completion."

The members of the Committee, according to the website on 8/2/2022, are Justin Martin, Chair, Jesse McClinton, Kristie O'Brian, Danielle Scandrol, and James Glenn.

This is the committee that reviews the Form 201, which is your request to make any changes on your property, such as painting, landscaping re-design, sheds, etc. 

Every month boilerplate in the Committee's report indicates the number of Forms 201 received and the number of inspected completed projects. According to Minutes of monthly board meetings:

July 2022: 14 submitted; inspected 0 completed projects;
June 2022: 14 submitted; inspected 0 completed projects;
May 2022: No BOD report; no meeting;
April 2022: 19 submitted; inspected 0 completed projects;
March 2022: 14 submitted; inspected 0 completed projects;
February 2022: 29 submitted; inspected 102 completed projects;
January 2022: No BOD report; no meeting;
December 2021: 116 submitted; inspected 0 completed projects;
November 2021: 22 submitted; inspected 0 completed projects;
October 2021: 22 submitted; inspected 0 completed projects;
September 2021: No BOD report; no meeting;
August 2021: 20 submitted; inspected 0 completed projects

Does anything strike you as curious, when you review the activity of the Modifications Committee? How much confidence do you have in the accuracy of the monthly reports?

There is never any explanation or description of the type of work being submitted under the Forms 201. 

In only one month in the past year were any completed projects inspected. That was in January 2022. At the February 2022 board meeting it was reported that 102 completed projects had been inspected. 

How many projects were approved after inspections?

Does the Modifications Committee keep a written journal that is open for examination at the office by Members of the HOA?

How many home projects are pending completion? How many denials have there been?

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