Annual Meeting of Voting Members - Nov. 7th?

On Tuesday, November 7th, there is supposed to be an Annual Meeting of Voting Members (VM). This meeting is scheduled to be held before the start of the Board of Directors' open meeting at 6:30PM.

Will the VMs be able to meet?

First, any VMs who show up can only be admitted to their meeting IF they are legitimate VMs; i.e., selected through the process described in the By-Laws. ("Getting signatures" is not a legitimate way of becoming a VM or Alternate.)

Each of the 28 Neighborhoods must have held an Annual Neighborhood Meeting in 2023 or 2022. This is the first obstacle to the VM's Annual Meeting.

The second obstacle is attendance by a quorum of eligible (legitimate) VMs. Fifteen (15) legitimate VMs (or legitimate Alternate) must attend. 

Minutes of the Annual Meeting of VMs should reflect the names of the legitimate VMs in attendance. The Secretary of the HOA, Greg Thomas, should certify a quorum.

The President of the HOA, Justin Martin, should not conduct the Annual Meeting of VMs, if there is not a quorum present. The By-Laws require him to adjourn the Meeting with no action other than scheduling a follow-up meeting in 5-30 days.

If there is no legitimate quorum at that meeting, it too must be adjourned for 5-30 days.

What will be the legal consequences (to a Board member or a Voting Member) of an illegitimate Annual Meeting of Voting Members?

The Board will finally realize that it should have been doing something over the past two years (or more) to make sure that every Neighborhood held its Annual Neighborhood Meeting, elected a Neighborhood Committee, and selected a Voting Member. 

Every. Year.

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