What four former Directors did

Homeowners, look at what four former HOA board members did to your Association?

They tried to stick the HOA with two more years of management by CAMS.

Who were the four? Justin Martin, Mary Ann Game, Vernell Butler, Greg Thomas. None of those four is on the BOD now.

On October 3rd, after the regular board meeting, the board met again at 8PM in an unannounced meeting to discuss the bids for the management contract. Are the Minutes of the 8PM meeting (distributed at the Nov. 7th meeting) correct? Some board members say not. 

If Mary Ann knew she was going to withdraw from the election of directors and if she had started "getting signatures" to become a Voting Member in Pine Brook, she should have recused herself from any vote. Then a vote on the management contract bid to award the contract to CAMS would have been 3-3. A tie vote fails.

Was the board supposed to meet again (after Oct. 3 and before Oct. 15) to make the final decision, after further discussion? They didn't. Did Justin and Vernell sign the renewal with CAMS?

Is that renewal invalid? Why would it be invalid? If it is signed by the President and the Treasurer, instead of by the President and the Secretary, it is likely invalid. Is there a Resolution signed by the Board that authorized the President and the Treasurer to sign that renewal? No Resolution is mentioned in the Minutes of the 8PM BOD meeting.

But could the CAMS renewal be automatic, if Notice of Cancellation was not given by a certain date? Rumor has it that the old board did not give Notice of Cancellation by that contract date and that CAMS had agreed to an extension to October 15th.

If the old contract was automatically renewed, then the new contract for management would be under the same terms, not any terms offered in the bid for 2024-25. Not all the details of the bid were finalized.

Did the Association operate "on the cheap" in the past without seeking sufficient legal advice? Whose fault was that? The former officers of the board? The former majority of the board?

I recall a sign from one of my former employments. "In the beginning there is price. In the end there is cost."

Failure to get sufficient legal advice meant the HOA saved money on legal expense. Paying more for the consequences of that failure is the (higher) cost paid by the HOA. Not a good business plan at all!

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