October Minutes published - Who wrote them!!!

The Minutes of the October 1, 2024 board meeting have been published.

Who wrote them? Did anyone proofread them?

Presumably, the on-site property manager reviewed them before they were sent out to board members. Did any board members bother to read them before the office published them?

The HOA is a million-dollar business. It has a contract with a so-called professional HOA management company. Paragraph B, 1 in the 10/6/23 contract with CAMS reads, "On-site Staff shall prepare minutes of the meetings of the board..."

I'll be "kind" here and say that it appears to me that CAMS has not trained the office staff to write professional Minutes for a business. A high school newspaper editor would easily spot all the errors.

Has each board member actually read the Contract with CAMS? It was entered into by the previous board and signed by Justin Martin and Vernell Butler. Butler was the Treasurer. Why did Butler sign it and not Greg Thomas, the Secretary of the HOA? And where was the Resolution by the Board that authorized Justin and Vernell to execute the Contract?

The Contract is a standard, boiler-plate contract. Why aren't board members expressing criticism of the Contract at monthly board meetings? If somebody red-lined the Contract, what would be left?

A kicker in the Contract is that CAMS does not have to provide proficient, competent employees to the HOA. Exhibit A, Section 5 of the Contract requires the HOA to pay the cost of training to maximize "the competency and effectiveness" of the CAMS on-site employee.

Want to read the Minutes of the October 2024 board meeting? They are on the website. Or click here. I counted 85 errors. How many errors can you find? 

Comments

Post a Comment

Popular posts from this blog

Annual Meeting, Barony Place Neighborhood - continued to 5/4/2024

Barony Place Neighborhood (Barony Place I and Barony Place II attempted to hold a Neighborhood Meeting this afternoon. Of the 78 homes, seventeen (17) homes were represented, and that was not sufficient to meet the quorum requirement of 26. The meeting was continued to Saturday, May 4, 2024, 1:00PM, at 44 Barony Place Circle. An effort will be made to have at least 26 homes represented in-person or by proxy. Three homeowners have volunteered to be on the Neighborhood Committee: Tracy Manderino (Barony Place II), Della Glynn (Barony Place II) and Gwen Hayes (Barony Place I). If a quorum is present on May 4th, those present, including by proxy, will elect the Neighborhood Committee. Once the Committee has been elected, it will select one of its three committee members to be the Voting Member for the next 12 months. The other two members will be Alternates. A new announcement will be distributed to your newspaper box, along with a proxy. If you will not attend Saturday's meeting, plea...
Read more

Open Letter to Barony Place "Voting Member"

An open letter to the "Voting Member" of Barony Place Neighborhood. Good morning, Billie, If you and/or an Alternate attended last night's board of directors meeting, will you please send out a recap of the meeting to Ann Stirlen and me (and to all the homeowners and residents in Barony Place)? About a dozen homeowners from throughout The Summit showed up for the board meeting  at the church  last night, only to learn from one person that it had been switched to Zoom, which allowed the board to meet in secret. Many of them had not received the email from the office that the board was (illegitimately) closing the meeting to homeowners. There are only about 1,800 (73%) email addresses of the 2,480 Members in the website database. I attempted to join the meeting on Zoom, as I am Attorney-in-Fact for Ann Stirlen, but I was not admitted to the meeting. The HOA's attorney has quoted a section in the By-Laws that she believes allows the Board to close the meetings. That spec...
Read more

Special Assessment Possible?

How would you feel about a $3,000 Special Assessment levied by the HOA against you and every other HOA Member (homeowner)? Article X, Section 4 in the CC&Rs allows this. Are you aware of that? Should the Board do everything possible to eliminate the possibility of such a Special Assessment? What is the Board doing that might just lead directly to such an Assessment? The HOA, by actions of the President (Justin Martin), the Treasurer (Vernell Butler, and the Safety Committee Chair (Dennis Rybicki) entered into a contact with the Richland County Sheriff's Department, effective February 1, 2023. They arranged for special patrols in the Summit at a cost of $48.00/hour. In the Special Duty Agreement is a Liability clause. It reads,  "The Requestor will hold harmless the Richland County Sheriff's Department from any and all claims or liabilities resulting from service and indemnify RCSD for any loss due to any injury of its employee unless there is a determination of neglige...
Read more