Should HOA Finance Committee meetings be secret?

Should the meetings of the HOA's Finance Committee be secret?

Every month the Finance Committee meets. The most recent meeting was scheduled for last night, August 15. According to names on the HOA's website, there are nine homeowners on the Committee.

A few questions for the Committee:

Are meetings open to homeowners?
Do you operate with an Agenda?
Do you write and keep Minutes of meetings?
Are decisions made by the Treasurer or by the Committee (by vote)?

If the majority at a meeting disagrees with the Treasurer, who prevails?

Have you discussed the problems, errors, inconsistencies, etc, in the monthly Financial Statements?

Why haven't ALL the details regarding the many savings instruments been completed by CAMS on the Financial Statements; ex., the rate of interest being earned on EACH account; the maturity date of EACH CD. 

Why does the Committee (and the Board) tolerate ongoing errors?

Ex., Reporting Current, 30-days late, 60-days late on dues, when the fact is that by May 1st, ALL dues (that were due on January 1) are over 90 days late.

Ex., Separating payments to CAMS and listing under separate Line Item numbers, making it very difficult, if not impossible, to determine how much is paid to CAMS.

Ex., Reporting CAMS' office employee compensation as "On-Site Maintenance" (Line 6005).

Ex., Producing misleading graphs in the monthly financial statements that clearly do not line up with the numerical Line Items.

When you discuss something at a monthly meeting that needs fixing (assuming you do that), does it get fixed by the next meeting? If it is not fixed, do you bring it up at the next meeting and ask why it wasn't fixed?

Comments

Post a Comment

Popular posts from this blog

Annual Meeting, Barony Place Neighborhood - continued to 5/4/2024

Barony Place Neighborhood (Barony Place I and Barony Place II attempted to hold a Neighborhood Meeting this afternoon. Of the 78 homes, seventeen (17) homes were represented, and that was not sufficient to meet the quorum requirement of 26. The meeting was continued to Saturday, May 4, 2024, 1:00PM, at 44 Barony Place Circle. An effort will be made to have at least 26 homes represented in-person or by proxy. Three homeowners have volunteered to be on the Neighborhood Committee: Tracy Manderino (Barony Place II), Della Glynn (Barony Place II) and Gwen Hayes (Barony Place I). If a quorum is present on May 4th, those present, including by proxy, will elect the Neighborhood Committee. Once the Committee has been elected, it will select one of its three committee members to be the Voting Member for the next 12 months. The other two members will be Alternates. A new announcement will be distributed to your newspaper box, along with a proxy. If you will not attend Saturday's meeting, plea
Read more

Open Letter to Barony Place "Voting Member"

An open letter to the "Voting Member" of Barony Place Neighborhood. Good morning, Billie, If you and/or an Alternate attended last night's board of directors meeting, will you please send out a recap of the meeting to Ann Stirlen and me (and to all the homeowners and residents in Barony Place)? About a dozen homeowners from throughout The Summit showed up for the board meeting  at the church  last night, only to learn from one person that it had been switched to Zoom, which allowed the board to meet in secret. Many of them had not received the email from the office that the board was (illegitimately) closing the meeting to homeowners. There are only about 1,800 (73%) email addresses of the 2,480 Members in the website database. I attempted to join the meeting on Zoom, as I am Attorney-in-Fact for Ann Stirlen, but I was not admitted to the meeting. The HOA's attorney has quoted a section in the By-Laws that she believes allows the Board to close the meetings. That spec
Read more

Special Assessment Possible?

How would you feel about a $3,000 Special Assessment levied by the HOA against you and every other HOA Member (homeowner)? Article X, Section 4 in the CC&Rs allows this. Are you aware of that? Should the Board do everything possible to eliminate the possibility of such a Special Assessment? What is the Board doing that might just lead directly to such an Assessment? The HOA, by actions of the President (Justin Martin), the Treasurer (Vernell Butler, and the Safety Committee Chair (Dennis Rybicki) entered into a contact with the Richland County Sheriff's Department, effective February 1, 2023. They arranged for special patrols in the Summit at a cost of $48.00/hour. In the Special Duty Agreement is a Liability clause. It reads,  "The Requestor will hold harmless the Richland County Sheriff's Department from any and all claims or liabilities resulting from service and indemnify RCSD for any loss due to any injury of its employee unless there is a determination of neglige
Read more