HOA Rules for Meetings

Do you know that the Association has rules for its meetings? Imagine that...

These rules are found in the Procedures Reference Manual, commonly referred to as the PRM. Article II, §A, ¶6 lists these rules.

They read, in part:

6) Meeting Guidelines

All SCA Board, Voting Members, Committee, Annual, Special or other meetings shall follow these guidelines:

a. (proper  place; not residences);

b. (quorum required to qualify as "meeting");

c. (responsibilities of person calling the meeting);

d. Recorded Minutes are to be reviewed, approved/corrected at the next meeting and published with a copy going to the office.

Where are the Minutes of the Voting Members' meetings, including the Annual Meeting of Voting Members held each November to elect three or four directors.

Teresa (former CAMS property manager) told me no Minutes exist of the Annual Meeting of Voting Members. Why not? Isn't that one of the most important meetings of the year? Where is the record of persons elected or the presence of a quorum or who verified that only legitimate, bonafide, duly-elected Voting Members were present? And the names of those duly-elected electors?

Maybe this is why no Minutes exist?

What about Minutes of pre-board meeting (workshops)?

What about those many Special Board Meetings, where decisions were made out-of-sight of the Members and no mention was ever made at a Regular Meeting (except to approved the Minutes of the Special Meeting, on those rare occasions when that was done)?

Does anyone ever remember a Board Meeting when the Minutes were corrected before being approved?

Are Committee Meeting Minutes published and available at the office for inspection by any Member?

The management company is supposed to know and follow the CC&Rs, By-Laws, and Guidelines, including the PRM.