Will the Board Explain This?

Association Audit (L. Douglas Johnson CPA): $7,039 – Approved

Will the Board of Directors explain why this bid was chosen for the 2024 Annual Audit? The approval of this bid was revealed in the Minutes (Page 3) of the October 7, 2025 Board Meeting, but apparently no special attention was called to it.

On October 7, 2025 the Board approved Mr. Johnson's bid of $7,039 for the 2024 Annual Audit. A Google search shows a L. Douglas Johnson, CPA in Greensboro, N.C. Greensboro is 176 miles from the Summit HOA's office, presumably making it inconvenient (and expensive (travel time and cost)) to inspect the HOA's physical books and records. 

How many accountants received the RFP? Did someone recommend Mr. Johnson? How did that CPA know to bid? How many bids were submitted? What were the bids? Who opened the bids? Was Johnson's bid the best? the lowest? How did it compare to the cost of the 2023 Annual Audit ($3,700), paid in October 2024?

Why didn't the 2024 Annual Audit start much earlier in 2025? Had an Audit started earlier in the year and been interrupted? Was it incomplete or unsatisfactory to the Board?

Former Board President Danny Trapp and former Board Treasurer William Hill should have explained the delay in the 2024 Annual Audit.

An audited or reviewed financial report was to be distributed to all Association Members (homeowners) by about May 1,  2025 (By-Laws, Art. III, §19(g)).

The Annual Audit was supposed to be done by August 31, 2025. (PRM, Art. III, §C, ¶2c)

What's the whole story here, and why haven't Voting Members and Members (homeowners) been informed?

Did the Voting Members ask any questions at the November 18, 2025 Annual Meeting of Voting Members (AMVM)? (Minutes of the AMVM are never published.) Or at the Annual Meeting of the Board (HOA) on November 18, 2025?

If a Member did not attend the October 7, 2025 Board Member or did not read the Minutes of that meeting, he wouldn't know the 2024 Annual Audit was just about to get started. Did anyone on the Finance Committee or in the audience question the approval of that bid?

The October 7, 2024 Board Meeting was still within the term-of-office of former Board President Danny Trapp and former Board Treasurer William Hill.

That gross error in financial responsibility is not the fault of the "new" Board that was elected on November 18, 2025. But they inherited this and other messes, such as the lawsuit against me, which was dismissed on January 13, 2026.

Few expenses of that illegal lawsuit* will be in the financial records for 2024; most were incurred in 2025. There were legal consultations and a Cease-and-Desist Letter in August 2024 and consultations about the lawsuit that was filed on December 30, 2024. 

The Auditor should flag those 2024 expenses, because the Board of Directors never approved Danny's consulting with the lawyer(s) about the Letter or the lawsuit.

* The lawsuit against me was illegal, because it was filed in the name of the Association, but the Board of Directors had never approved it. In fact, the Board was prohibited by the CC&Rs from approving the lawsuit.

Danny Trapp caused it to be filed, but he did not have the authority to do so. 

The Board never should have approved payment of invoices for the lawsuit. Maybe it never did. Maybe CAMS just paid the bills that came in. Somebody must have approved payments. Who did?

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