How Many Members of the Board Are There? (4)

The Board of Directors of The Summit's HOA is supposed to have seven (7) directors. How many does it have?

Four. 

Brenda Bryant (2023-2025)
Tanisha Holmes (2024-2026)
Linda Potter (2023-2025), and 
Danny Trapp (2023-2025). 
(And this is only if you disregard the election irregularities at the 2023 and 2024 Annual Meetings of Voting Members.)

What about the other three who sit up front at the Board table? None is a legitimate, duly-appointed director!

Patricia Pollin. She was appointed by the Board in November 2023, after Greg Thomas quit right after being re-elected to the board. She was not eligible to be appointed, because she was not a Member of the Association (not a homeowner-of-record) or the spouse of a Member. 

An investigation should be made as to why her ineligibility was withheld from several board members before they voted.

William Hill. The Board conducted a faulty "executive session" on July 1, 2025. Hill was appointed as a director and elected(?) as Treasurer in a private, closed, secret, pre-board meeting before the July 1st Regular Board Meeting convened. There was no public vote by the Board on his appointment or election. His positions were just announced after the Regular Meeting started.

Noel Weatherbee. The Board conducted a faulty "executive session" on July 1, 2025. Weatherbee was appointed as a director and elected(?) as Secretary in a private, closed, secret, pre-board meeting before the July 1st Regular Board Meeting convened. There was no public vote by the Board on her appointment or election. Her positions were just announced after the Regular Meeting started.

The "executive session" was faulty because
  • it was not on the Agenda with the topics to be covered in it;
  • it was held before* the Regular Meeting was convened;
  • the business of the "executive session" was announced at the Regular Meeting, instead of being held in confidence.
  • decisions were made in the "executive session", such as appointment of successor directors and elections (or selection) of two officers.
State law requires a non-profit corporation to have a Secretary and a Treasurer (and a President). The HOA does not. 

A Parliamentarian or a knowledgeable, respected Property Manager could have kept the Board from those errors. 

Is there personal liability and risk to "acting as if" you are an officer of a non-profit corporation? For example, if you aren't really the Treasurer, but you act "as if" you are (signing signature cards with financial institutions; giving instructions to an investment firm or banks about deposits or CD renewals), can you become personally liable?

Should an investment firm (regulated by the SEC) or bank deal with somebody who is not the legitimate officer of the business?

* For an executive session to be valid, it needs to be on the agenda of the Regular Board Meeting. The Regular Meeting needs to start first. Then a Motion is made, seconded, and approved to go into Executive Session for (stated purposes). Board Members then meet in private. At the end of the private Executive Session, Board Members return to the open, public meeting. 

If action is to be taken, Motions are made and voted on (in public) to appoint successor directors. Then Motions are made and voted on to elect officers, such as Treasurer and Secretary.

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