Director Misstates the By-Laws

At tonight's Board of Directors meeting, Reginald Mack gave a report for the (HOA's) Neighborhood Committee that was all over the place. Why didn't he use the microphone? There were 50 people in the room who couldn't hear or understand him. 

He referred to his committee, but is there really a committee? In the February Summit Scoop he continues to be the only member of the Committee!

He, or somebody, came up with a new brilliant idea to rival the "getting signatures" scheme. Do it by electronic voting. How is that secure?

The HOA, at last report, can't sort its Membership List by Neighborhoods for either mail or email, and it may have only about 75% of the email addresses for property owners. The office cannot mail or email anything to just one neighborhood. 

His idea was that the office would email a message to all in a neighborhood with a file describing the person who wanted to be the "Voting Member"; the homeowner would vote by email.

It's not the job of the office to do that.

Barony Place (78 homes) held a Neighborhood Meeting on May 4, 2024, with the required quorum in-person or by proxy. It wasn't that hard! I was responsible for 21 proxies. I didn't expect any thanks (and didn't get any).

I had promised myself to keep my mouth shut tonight, but I almost came out of my chair, when Director Brenda Bryant said, "I think as it states now in the Covenants is you remain a Voting Member until someone else is elected."

THAT IS ABSOLUTELY WRONG.

Back on June 26, 2024 Brenda wrote to me, in part: "... it also states in the By-Laws that once a Voting Member is elected they remain in that position until their successor is elected. Technically, a neighborhood may have held a meeting 25 years ago, elected a Voting Member, and never had another meeting so that VM would remain in that position."

That was wrong when she wrote it then, and it was wrong when she said it tonight.

That is NOT what the By-Laws say.

In Art. V of the By-Laws, §3, ¶2, it reads, in part, "The members of each [local] Neighborhood Committee shall be elected by the vote of Owners of Units within that Neighborhood at an annual meeting of such Owners." Three homeowners are elected to the [local]  Neighborhood Committee.

Then, later, "(The three Neighborhood) Committee members shall be elected for a term of one (1) year or until their successors are elected."

Then, later, "Each Neighborhood Committee shall elect a chairman from among its (three Committee) members who shall [sic] at its meetings and who shall be responsible for transmitting any and all communications to the Board of Directors and shall be the Voting Member from that Neighborhood. 

This is how you become a Voting Member.

What Brenda wrote and said is true only if you conveniently forget the requirement in the By-Laws that every one of the 28 Neighborhoods is to hold its own Annual Neighborhood Meeting and elect a three-member Neighborhood Committee that serves until the next Annual Neighborhood Meeting. 

What part of "Annual" is so hard to understand??? It means every year!