Illegal Election in 2020?

Did the HOA conduct an improper election of directors on 12/1/2020? Three directors were elected: Butler, Dellinger, and Reynolds. The election was held under "emergency voting procedures (COVID-related)". Did the procedures meet the requirements in the By-Laws?

When the Voting Members attend their Annual Meeting in November 2023, there must be a quorum present in-person. If there are 28 Neighborhoods, then there must be 15 Voting Members present. 

The December 2020 election of Directors was handled by emergency voting procedures during COVID. This following list was taken from the Minutes of the 12/1/2020 Board of Director's (BOD) meeting, but it's not possible to determine how many actually voted for directors. There should be Minutes of the 2020 Annual Meeting of Voting Members that reflect how voting was conducted and how many Voting Members participated. Are there Minutes of the Annual Meeting of the Voting Members? Where are those Minutes?

Those who voted in the December 2020 needed to be legitimate, eligible Voting Members. Before the 2020 election, the neighborhoods should have held Annual Neighborhood Meetings in 2020 or 2019. Did they?

At the November 2020 BOD meeting, the Nominating Committee recommended the election of directors be held in December due to emergency voting procedures related to COVID concerns. Voting Members present (virtual) December 1, 2020 were


The HOA has an Annual Meeting of Voting Members scheduled for November 7, 2023. Will a quorum of legitimate Voting Members be present? If not, there cannot be a meeting or an election of directors, according to the By-Laws.

The President of the HOA conducts the Annual Meeting of Voting Members, and the Secretary is the note-taker. Minutes should include names and eligibility. It is the President's responsibility to ensure that a quorum is present, before he commences the meeting.

If a quorum is not present on November 7, the Annual Meeting of the Voting Members  must be adjourned. No voting can occur. According to the By-Laws, it should be re-scheduled for 5-30 days later. 

Monitor what happens on November 7.

[Edited 10/17/23 to correct for the lack of an in-person Annual Meeting of Voting Members in 2020.]

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