Purpose of the pre-board meeting

Each month the board of The Summit's HOA holds a pre-board meeting. This is generally one week before the monthly board meeting.

This is a meeting of the board, and there should be Minutes of the meeting.

At the pre-board meeting, the purpose should be to prepare for the next meeting. Determine what items will be discussed and included on the Agenda.

The pre-board meeting is a closed, private meeting not open to Members. Perhaps it should be.

No decisions should be made at the pre-board meeting. No votes should be taken. No consensus should be reached for a vote to be taken at an open monthly board meeting.

When has that been violated? On May 28, 2024 the board decided to declare the office and adjacent pool off-limits for firearms. This followed former Director Dennis Rybicki's worry that 18-year-olds would start bringing guns to the pool under South Carolina's newly-passed Constitutional-carry law.

The board decided and a sign was installed. The decision was never announced. Is a decision made in private really even legal? Maybe the sign there really has no legal effect. 

More recently, the board heard the 2025 Proposed Budget in private and is believed to have told the Finance Committee it would not approve a dues increase. When it wasn't going to get the money for the higher, reasonable expenses, the Committee had to cut down the expenses, so that they did not exceed the previous year's expected income.

The Finance Committee did so in direct contravention of the PRM (Art. III, §C, ¶4).

The Finance Committee rolled over, and the Treasurer did not make a motion for a 10% increase in the Annual Assessment. 

Members in the audience were never told of that pre-board meeting or position of the board about a dues increase. There was no public discussion. The previous action of the board was never made public in the Minutes of the November 12, 2024 board meeting.

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