Open Letter to Nominating Committee

The following message has been sent to the Nominating Committee of the HOA. Their names are listed in The Summit Scoop and on the HOA's website.


Please forward to Carmen Claud.

Good morning, Members of the Nominating Committee, 

You may already know that the HOA no longer has a Secretary.

This creates a vacancy on the Board, which should be announced to the Members. The Nominating Committee is to recommend a suitable candidate for the Board to appoint. I hope you can find one who will be level-headed and independent, who won't follow the herd, who will comply with the CC&Rs, By-Laws, PRM, and other Guidelines, and who will actually represent the Members of the Association as an independent, at-large Director. 

A candidate for Director should be a quality candidate of the highest caliber, having strong interpersonal skills, dedicated to the betterment of the Association and the community, and free of any personal agenda. (PRM, Art. II, §B, ¶2)

The President is to inform the chair of the Nominating Committee when a vacancy arises. (PRM, Art. III, §H, ¶2 (Page 23)   For months there was no chair of the Nominating Committee. Patricia Pollin's name is back on the website as chair, but I think was off for several months. Her name is not listed as a Member or chair of the Nominating Committee in the December, January, February, March, April or May Summit Scoops.

If Danny appointed her, the approval of the Board is required (by vote in a public meeting and record in the Minutes). Did that happen at the May 6th BOD meeting? Those Minutes have not been published yet.

Even so, the board never appointed a chair last November 12 (PRM, Art. III, §H, ¶1 (Page 22). 

Are you aware that your own terms on the Nominating Committee are not perpetual?

"The Nominating Committee shall be approved by the Board not less than thirty (30) days prior to each annual meeting and Members are to serve a term of one (1) year or until their successors are appointed." PRM, Art. II, §A, ¶4(a) (Page 7)

Should your Committee or the Property Manager be reminding the Board of this every year in August-September?

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