Create Unique Agenda

Each month the Board uses a stock, or boilerplate, agenda that contains no details about the actual business to be conducted at the monthly meeting.

Because of the importance of the November 12, 2024 meeting, I suggest that an agenda unique to this meeting be used.

I offer the following example:


SUMMIT COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING

Brookland Baptist Church Northeast

November 12, 2024 6:30PM

 

AGENDA

 

1.        Call to Order

2.        Quorum Confirmation

3.        Law Enforcement Report

4.        Announcement of Election Result

5.        Seating of New Directors

6.        Thank Departing Directors

7.        Election of Officers

8.        Residents’ Concerns

9.        Amend and Approve Minutes of October 1, 2024 BOD Meeting

10.   Committee Reports

a.        Youth – Mike Bryant

b.       Safety – William Hill

c.        Activities – Danny Trapp

d.       Finance – Linda Potter

(1)     Status, Overall Financial Affairs

(2)     Status, Collection of Past Dues & Foreclosures

e.        Contracts – Brenda Bryant

f.          Covenants – Jeff Lummel

g.        Ponds & Lakes – Jeff Lummel

h.        Landscape – Danny Trapp

i.          Modifications – Tanisha Holmes

11.   Management Report – Teresa Rigon, CAMS on-site Property Manager

12.   Old Business

a.        Receipt of 2023 Annual Audit

b.       Receipt of 2023 internal forensic audit

c.        Receipt of 2023 external forensic audit

d.       Waterfalls

13.`New Business

a.      Appointment of Nominating Committee Chair

b.      Motions by Treasurer regarding Expenditures

c.      Summary of Discussions with HOA attorney

d.      2025 Budget

e.      Landscaping Contract 2025

f.       Motions to tranfer any money in banks

g.      Motions for Resolutions to change signatories on bank accounts (specific)

h.      Summary of Contacts with HOA Attorney and amount of legal fees

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