Only legal voters on Nov. 12?

When the HOA calls the Annual Meeting of the Voting Members ("Meeting") to order on November 12, will the first order of business be to call the roll of Neighborhoods?

Only a Voting Member (or Alternate) should be in attendance. And only a legitimate Voting Member, not a wannabe or an imposter or a usurper or a pretender.

When the roll is called by the Secretary, how will she know that the Voting Member is legitimate; i.e., was duly-elected at a Neighborhood Meeting that was held in the past 12 months (or so) with a quorum (one-third) of the homeowners in attendance in-person or by proxy?

The HOA's office at 305 Ridge Trail Drive should have written documentation from each neighborhood. That documentation is on file from the Barony Place Neighborhood, which held its Neighborhood Meeting on May 4.

Each homeowner attending the Meeting should complete the following form:

SUMMIT COMMUNITY ASSOCIATION

CERTIFICATION OF VOTING MEMBER & ELIGIBILITY TO VOTE

Brookland Baptist Church Northeast

November 12, 2024 ______PM

 

CERTIFICATION

 

To the Secretary of the Association:

 

If signed below, I state and affirm that I am eligible to attend the 2024 Annual Meeting of Voting Members and to vote for Directors in this election.

 

Neighborhood: __________________________________________________________

Name (Print):___________________________________________________________

_____ Voting Member

_____ Alternate

 

Date of most-recent Neighborhood Meeting: _____/_____/20_____ (check □, if unknown)

(Circle all that apply)

Yes     No   Don’t Know   Quorum of homeowners was present in-person or by proxy.

Yes     No   Don’t Know   Neighborhood Committee was elected.

Yes     No   Don’t Know   Neighborhood Representative/Voting Member was elected.

Yes     No   Don’t Know   Documentation was filed with the HOA office.

Yes     No                          To the best of my knowledge, my Neighborhood is in

                      compliance with the By-Laws.

 

_____ I am a duly-elected member of the Neighborhood Committee (“getting signatures”

           is not approved in the By-Laws)

 _____ I am eligible to attend this meeting and to vote for directors.

 

Signed this _____ day of ____________________, 2024 under penalty of perjury.

 

 

___________________________________________________________________

Signature of Voting Member/Alternate