What Is Needed For a Neighborhood Meeting

The By-Laws of the HOA require every one of the 28 neighborhoods in the Summit's HOA to hold an Annual Neighborhood Meeting. That's every year!

For Barony Place (I & II) 1/3 of the 78 homes must be represented. This can be in-person or by proxy.

Twenty-seven homes should be represented. Does everyone have to attend? No. If you will not attend, give your Proxy to someone who will attend. At this Meeting, the homeowners elect a Neighborhood Committee of three homeowners. 

The Neighborhood Committee then selects one of its three to be the Voting Member. The other two are Alternates.

The Voting Member and Alternates serve for one year or until the next election, which should be in one year. It's not a lifetime appointment. It's not perpetual. It's not a life sentence. A Voting Member can be re-elected.

What does a Voting Member do? Other than show up for the Annual Meeting of Voting Members in November to vote for Directors? Click here for Voting Member Duties and Responsibilities.

The problem in Barony Place is there has not been an Annual Neighborhood Meeting in more than five years. This means there is no legitimate Voting Member. This means you, the homeowner, are not represented before the Board.

Barony Place is not alone at failing to comply with the By-Laws. The Board of Directors should have been guiding the Neighborhoods to comply with the By-Laws. It hasn't. Result? Those in power, stay in power. 

In the past some Voting Members have been told, "All you have to do is vote in November." Wrong!

If 5-6-10 homeowners show up at the Neighborhood Meeting, that's enough to have a meeting, as long as enough other homeowners are represented by Proxy.

Source: By-Laws, Art. V, §3, ¶1-4.

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