Who Is the New HOA Treasurer? Secretary?

On June 3rd the Board of Directors met out-of-sight of the homeowners.

The Secretary and the Treasurer both quit in May. Did the Board elect a new Secretary and a new Treasurer? Whom did it elect?

Secretary: Trapp? Bryant? Potter? Holmes? Pollin? 

Danny Trapp can't be Secretary, because he is President. Pollin can't be Secretary, because she shouldn't even be on the Board (not a Member; not spouse of a Member).

Holmes "could" be, but shouldn't. If the President couldn't serve, then she (as VP) would move up.

Treasurer: Trapp? Bryant? Potter? Holmes? Pollin? 

Trapp "could" be Treasurer, but shouldn't be. Trapp did not lead the Board last November in any discussion as to why a $50.00 annual increase in Assessment was needed, as recommended by the Finance Committee. A Treasurer should be well-grounded in Accounting and Finance, understand cashflow and Reserves. 

Pollin can't be Secretary, because she shouldn't even be on the Board (not a Member; not spouse of a Member).

That leaves Bryant and Potter for the two positions.

Potter was Treasurer last year and led the Finance Committee when it prepared the 2025 Budget and recommended a $50.00 annual increase in dues (the maximum without approval of the Voting Members, which was impossible because there aren't enough duly-elected, legitimate Voting Members to approve an increase).

The Secretary's position is important, because the Secretary is responsible for attesting to the President's signature on official documents and for the accuracy and thoroughness of the monthly Board Minutes and the pre-board meeting Minutes.

The Board has never been in the habit of publishing the Minutes of pre-board meetings, but they do exist. Any Member can go to the office and request to inspect Minutes of pre-board meetings.

Homeowners (Members) and Voting Members have allowed that secrecy to exist. The Board does make decisions at pre-board meetings, but those decisions usually don't reach the light of day. 

Examples of decisions in pre-board meetings are: 1) denial of the Assessment increase in 2024, which required trimming the Budget to remove a badly-needed $124,000; 2) designation of the office/Myrtle Pool as a gun-free zone and posting of a No-Guns sign. That constituted an infringement on enjoyment of Common Property that should have been a public, open-meeting discussion and vote,  possibly even by the Voting Members.

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