Pollin Must Leave the Board - Simplified

Patricia Pollin must leave the Board of Directors of The Summit's HOA. Immediately. Before the vote on appointments to fill the two vacancies on the Board.

Pollin was appointed to fill a vacancy on the Board, when Greg Thomas resigned in November 2023 shortly after he was re-elected. She was never eligible to be a candidate for appointment.

Who recommended her? Who supported her appointment? Why was it done so quickly, quietly, and privately? Why was Thomas' vacancy never announced? (Vernell Butler also resigned in November 2023. Why was there no public call for candidates?

How was the vetting done? The PRM (Art. III, §H, ¶6 (Page 23)) states that the office will determine if candidates are in good standing (financially) and if they are residents; i.e., "vet" the candidates.

In addition to being a resident, which Pollin was and is, a candidate must meet the qualifications for director, as stated in the CC&Rs and the By-Laws. A candidate must be a Member of the Association, which means an Owner (defined as a Person who holds record title to a Unit).

Pollin's late husband was the Owner, and his name is still on the Deed. Could the property be under a recorded contract of sale (or transfer)? If so, what is the date of that contract and when was it recorded? If it is recorded, why don't County records reflect that? Was it in 2023, before she was appointed?

When the office completed its vetting of Pollin, whom did the office manager inform? Did the office manager inform Danny Trapp, who was the newly-elected President? If Trapp was informed by the office, whom on the Board did he inform of Pollin's status as a candidate?

Four Board members (Trapp, Holmes, Bryant, Potter) should examine this situation very carefully and without delay. And before the Board takes up consideration of filling the two vacancies on the Board.

This matter must be taken up at the July 1, 2025 Regular Board meeting. A full explanation should be made to the Voting Members and to the Members (homeowners).

Holmes, Bryant, or Potter should make a Motion on July 1 to discuss this issue. Another of the three should second the Motion. Upon Motion and Second, the matter opens for discussion. The President can't prohibit a discussion.

Directors and the property manager should have copies of Robert's Rules of Order, in case there are procedural questions.

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